CHAPTER CHARTER & BY-LAWS
Black Mountains H.O.G.®
The Black Mountains Chapter Wales (Number 8090) is an officially recognised H.O.G.® Chapter, affiliated with H.O.G.' UK. The Sponsoring Dealer of the Chapter is:
Swansea Harley-Davidson, Garngoch Industrial Estate, Phoenix Way, Gorseinon, Swansea, SA4 9HN.
The Chapter Director acts on the Dealer Principle / Chapter Manager's behalf.
All members must agree to abide by the H.O.G.® Annual Chapter Charter, Chapter Operating Procedures and Code of Conduct and sign the annual membership application form, which contains the membership release. By not signing the yearly membership application form and/or not having a current H.O.G.® membership, you relinquish the right to be a Chapter member.
Membership runs from 1" January to 31s' December of the same year.
Chapter Members must be either:
The registered owner of a Harley-Davidson motorcycle and a current Full Member of H.O.G.'®, or
his / her spouse / partner / other family member, and a current Associate Member of H.O.G.®,
Where both members (spouse / partner) are owners of Harley-Davidson motorcycles, and are confirmed full members of H.O.G.', they may apply for Joint Chapter Membership. The second full member benefits from payment of a reduced annual Chapter membership fee. This fee is identical to that paid by members who are Associate Members of H.O.G.®.
have access to all events, open and closed.
have voting rights at the Chapter's AGM and at other times, where necessary.
Guests (principally family members or friends) may attend, by invitation of a Member of the Chapter. Guests are not members of the Chapter or of H.O.G.’ and are not entitled to any of the benefits of Chapter or H.O.G.’ membership, including the wearing of any H.O.G.’ Chapter pins or patches or any similar items, or clothing made specifically for the Chapter. Each Chapter Member may bring ONE guest to Closed events (as defined in the Chapter's Annual Programme of Activities). The spirit, which applies to inviting a guest, is that he / she is a casual attendee and comes along only occasionally as a guest of a Chapter member to Black Mountains Chapter Wales events. Instances of our members taking advantage of inviting "guests" would be addressed on a case-by-case basis.
Where a Black Mountains Chapter Wales event involves making a group booking, or where the number of participants is limited, Black Mountains Chapter Wales members will be given preference, before opening it up to the guest of an Black Mountains Chapter Wales member. Furthermore, as stated above, guests are not entitled to any of the benefits of Chapter or H.O.G.' membership. Accordingly, a guest should not expect to benefit from any group-booking discount offered to Black Mountains Chapter Wales members.
It is the responsibility of the Chapter member to ensure that his / her guest complies with the above.
If a guest is a pillion on any ride, he / she must sign a release form before that ride-out leaves the start point. If a guest is riding his / her own motorcycle, he / she must sign a release form before that ride-out leaves the start point.
H.O.G. members, who are potential members of the Chapter:
H.O.G. members, who are not members of the Chapter, are most welcome to attend any of our Closed events (at the specific invitation of a Chapter Member). It is the responsibility of the individual who has invited the H.O.G. member to ensure that he / she either becomes a member of Black Mountains Chapter Wales in a timely manner, or that he / she does not continue to attend further Chapter activities.
If a H.O.G. member attends a Black Mountains Chapter Wales ride-out, with or without an accompanying pillion, he / she, or they, must sign a release form before that ride-out leaves the start point. Furthermore, H.O.G.® Chapters exist for the collegiality of Harley-Davidson motorcycle riders. Therefore, any "guests" or "HOG members, who are potential members of the Chapter", who have been invited, by a Black Mountains Chapter Wales member, to join a ride-out, must be riding a Harley-Davidson or Buell.
Multiple H.O.G ' Memberships:
Members may join as many chapters as they wish. However, membership of another chapter, other than the Black Mountains Chapter Wales 8090, may lessen the eligibility of becoming a chapter officer of Black Mountains Chapter Wales as a conflict of interest could occur.
The Director is:
Chosen by the Dealer Principal from the Committee (A statutory one year minimum served on the Committee, where possible is required).
The Director will remain in office:
Until he / she either stands down, or is asked to do so by the Dealer Principal (subject to review, with opinion being taken from the Committee Members).
After his / her term of office, upon stepping down, the Director should be available as a mentor / consultant for the new Director for a period of one year. This is a non-Committee position.
The Director will appoint up to three Assistant Directors from the Committee, whom he / she feels will support him / her during his / her term of office. The post of Assistant Director will be given with the proviso that this person would be willing to be considered for the role of Director if this were offered in the future. These positions will generally be for a minimum period of 2 years and held in conjunction with the term of office of the current Director who chose them. The Director must gain agreement from the sponsoring dealer for all Assistant Director appointments.
CHAPTER SECRETARY, TREASURER, HEAD ROAD CAPTAIN & ACTIVITIES OFFICER
The positions of Chapter Secretary, Treasurer, Head Road Captain & Activities Officer will be appointed from within the Committee by the Dealer Principal / Chapter Manager and Director, as the roles of Secretary and Treasurer require specialist knowledge and an understanding of the Chapter and H.O.G.' articles and the roles of Head Road Captain and Activities Officer are considered key functions of the Chapter.
These posts will be held:
For a minimum of 2 years or until they either stand down or are asked to do so by the Dealer Principal or Director
All Primary Officers will remain in post for the Duration of the Director's Term in Office. With each change of Director, there will be the opportunity to replace the Primary Officer Post holders. Should a Primary Officer resign from his / her position mid-term, a replacement will be appointed by the Current Director and will serve for the remainder of that Director's term in office.
After his / her term of office, upon stepping down, the Chapter Secretary, Treasurer, Head Road Captain & Activities Officer should be available as mentors / consultants for the new Primary Officers for a period of one year. These are non-Committee positions.
The following Committee positions will be filled by nomination. Nominations will be invited from the Chapter membership TWELVE WEEKS prior to the AGM. All nominations will then be reviewed at the next available Committee meeting to ensure that all applicants have the best interests of the Chapter at heart. This will ensure that anyone who has been excluded from the Chapter previously, or who has a conflict of interests, will not be invited to pursue their nomination at the AGM. Following agreement from the Dealer Principal, the incumbent Director will discuss with any nominee who is not invited to go through to the election process at the AGM, the grounds upon which their nomination has been declined. The decision of the Committee is final and there is no process of appeal.
Discretionary Officers positions elected on an annual basis are:
Ladies of Harley Officer
Appointment to these roles for a period of one year (with the option of standing for re-election), is to ensure that members wishing to take on such responsibilities recognise that it is a long-term commitment and that this period in office provides continuity in the running of the Chapter. Should a discretionary officer resign from his / her position midterm, then a replacement will be appointed by the current Director and will serve for the remainder of the Chapter year until the AGM, at which point they can submit their nomination should they wish to do so.
All members of the Chapter are eligible to apply for a position on the Committee, provided that they are fully paid up members of both H.O.G.' and Black Mountains Chapter Wales. Nominations should be made in writing prior to the AGM for any of the discretionary officer positions providing that:
The member has no conflict of business interest towards the sponsoring dealer.
The member holds no committee position within any other motorcycle club.
Election to Discretionary Positions:
This will be by closed postal vote (by Full and Associate Chapter / H.O.G.' Members). Ballot forms, stating the voter's Black Mountains Chapter Wales membership number, must be received at the Dealership (Swansea Harley-Davidson) by the date notified to all members (normally ONE week prior to the AGM). The eligibility of each ballot form will be checked against the list of current Black Mountains Chapter Wales Full / Associate membership numbers by the Chapter Secretary. The votes then counted by independents. The winner will then be declared by the Chapter Director by the close of the AGM. One vote only is permitted per member.
Past Officers - Upon completion of an individual's full years term of office, he / she would be eligible to receive and wear a H.O.G.' ‘Past Officer’ patch.
Meetings will be held throughout the year to discuss and plan the day-to-day running of the Chapter. Committee meetings will normally be held on a bi-monthly basis at Swansea Harley-Davidson.
The Committee may appoint small sub-committees, including both Committee and Non-Committee members. The role of the sub-committees is to assist officers within specific areas and to make suggestions to the Chapter Committee. These areas may include - Chapter social activities; the riding programme for the year; editorial matters for the Chapter magazine and the annual Chapter rally.
The Chapter Director other Primary and Discretionary Officers and whenever possible the Chapter Manager.
At every meeting minutes are taken by the Chapter Secretary. Minutes of Committee meetings can be made available to Chapter members upon request.
The Chapter Treasurer will liaise with the Dealerships accountant who will arrange for an audit of the Chapter accounts, which will be made available to all members at the Chapter AGM. All expenditure requires prior agreement from the sponsoring dealer. A full set of the audited accounts along with the backup paperwork / evidence will be maintained at the Dealership.
Road Captains / Marshals:
Road Marshals and Road Captains will be chosen by the Head Road Captain. They must also have gone through a process of selection; Ideally, they should have satisfactorily completed a motorcycling proficiency course / test approved by H.O.G. e.g. Bike Safe, Riders Edge or an approved IAM course.
They are appointed on a yearly basis.
They must organise at least one ride-out per season and help on other rides when asked to do so.
They must wear high visibility tabards when undertaking their role.
Ride-outs to be conducted in accordance with all relevant road traffic legislation
BLACK MOUNTAINS CHAPTER WALES CODE OF CONDUCT:
The Chapter requires all of its members to treat everyone with value and respect, regardless of their race, nationality, ethnic origin, disability or sex.
The Chapter expects all members to show tolerance, and to respect the beliefs and views of others, even if they are not in line with their own.
Honour the Chapter Charter and By-laws.